Young People’s Groups in Alcoholics Anonymous began appearing around
1945 in Los Angeles, Cleveland, and Philadelphia, and now they can be
found all across North America. In 1958, a meeting of young AA’s from
across the U.S. and Canada started what is now the International
Conference of Young People in Alcoholics Anonymous (ICYPAA), and it
has met on an annual basis ever since. At the 1960 AA Convention, Bill
W. noted that the age of new members was much lower than when he and
Dr. Bob founded AA 25 years earlier. In a letter to ICYPAA dated June
15, 1969, Bill wrote “…in recent years I have found nothing for
greater inspiration than the knowledge that AA of tomorrow will be
safe, and certainly magnificent, in the keeping of you who are the
younger generation of AA today.”
PREAMBLE AND MISSION STATEMENT:
Fresno County Young People in Alcoholics Anonymous (FCYPAA) is a
committee sprung out of our 5th and 9th Traditions having a primary
spiritual aim, that of carrying the AA message to the alcoholic who
still suffers. We have no governing body and we ought never to name
boards to govern but we shall always need to authorize workers to
serve our fellowship. Our hope is to unify young people in our area by
practicing the principles of AA through meetings, events, and outreach
animated by the spirit of service and the necessity of “absolutely
insisting on enjoying life!”
MEMBERSHIP OF FCYPAA:
Only admitted alcoholics may be members of FCYPAA and all members of
AA defined in our third Tradition are eligible for membership.
ALL ELECTED SERVANTS SHALL SERVE ONE FULL COMMITTEE TERM. Failure to
attend two consecutive FCYPAA business meetings or a total of four
FCYPAA business meetings per term, without prior notice to the Chair
or Co-Chair shall be considered a resignation of committee position.
Any break in continuous sobriety is considered a resignation of
No society can function without able leadership in all its levels, and
AA can be no exception. It must be said, though, that we AA’s
sometimes cherish the thought that we can do without much personal
leadership at all. We are apt to warp the traditional idea of
“principles before personalities” around to such a point that there
would be no “personality” in leadership whatever. This would imply
rather faceless automatons trying to please everybody, regardless. At
other times we are quite as apt to demand that AA’s leaders must
necessarily be people of the most sterling judgment, morals, and
inspirations; big doers, prime examples of all, and practically
Real leadership, of course, has to function in between these entirely
imaginary poles of hoped-for excellence. “Our leaders do not drive by
mandate, they lead by example.” In effect, we are saying to them, “Act
for us, but don’t boss us.”
COMMITTEE POSITIONS AND RESPONSIBILITIES
- I. CHAIR:
Shall arrange for and announce the agenda for all FCYPAA meetings;
open FCYPAA meetings and maintain reasonable order during meetings;
recognize members entitled to the floor; state and put to a vote all
motions properly made and seconded; announce the results of all votes;
affix his or her signature to necessary committee actions; and be one
of two signatures on the bank account. Suggested two years of
continuous sobriety and a working knowledge of the 12 steps and 12
- II. CO-CHAIR:
Shall work closely with the Chair, assist the Chair during discussion
by keeping track of those who wish to speak; and, in the event that
any position is not filled, shall be responsible for fulfilling the
duties of that position and/or find someone to do so. If Chairperson
is absent, shall be responsible for Chairperson’s duties. If Chair
position is left vacant, shall automatically assume position,
including being a signer on the bank account until election can be
held. Suggested 9 months of continuous sobriety and a working knowledge
of the 12 steps and 12 traditions.
Shall keep accurate financial records of all FCYPAA transactions;
submit a written financial statement at each FCYPAA meeting, have in
possession at the FCYPAA meetings all current bank statements,
deposits, and checkbooks; be prepared to make deposits, and
checkbooks; be prepared to make deposits and disbursements as
determined by the committee; and be one of two signatures on the bank
account. Suggested one year of continuous sobriety, a job, a bank
account, and a home address.
Shall work closely with the Treasurer; and is one of two signatures on
the bank account. Shall automatically assume chair position if left
vacant. Suggested one year of continuous sobriety, a job, a bank
account, and a home address.
Shall be responsible for note taking in the form of minutes. Maintain
and update a current phone list of committee members. Provides copies
of the minutes/phone list upon request. Suggested sobriety: oneyear.
In the absence of the Secretary, shall accept the full duties of the
Secretary and shall carry out various duties assigned by the
Secretary. Shall automatically assume Secretary position if left
vacant. Suggested sobriety: 6 months.
Shall be responsible for coordinating and attending weekly Inreach meetings within our area, particularly meetings and fellowships that are not well represented within our committee. Shall distribute all committee fliers. Suggested sobriety: 6 months.
In the absence out the Inreach chair, shall accept full duties of the
Inreach chair and carry out various duties assigned by the Outreach
chair. Shall automatically assume Chair position if left vacant.
Suggested sobriety: 3 months. Can have multiple co-chairs.
Shall be responsible for outreaching all FCYPAA functions among other YPAA committees and events. Be willing to call other committees and travel to their events in order to support them and announce any of our own. Suggested sobriety: 6 months.
In the absence out the Outreach chair, shall accept full duties of the
Outreach chair and carry out various duties assigned by the Outreach
chair. Shall automatically assume Chair position if left vacant.
Suggested sobriety: 3 months. Can have multiple co-chairs.
XI. EVENTS CHAIR:
Shall find locations and arrange events that promote unity and
recovery among young people in AA, regardless of age. All events shall
include an AA meeting. Suggested one year of continuous sobriety.
XII. CO-EVENTS CHAIR:
Shall work closely with the Events chair. In the absence of the Events
chair, shall accept the duties of the Events chair. Shall
automatically assume position if chair position is left vacant.
Suggested sobriety: 6 months. Can have multiple co-chairs.
XIII. SERVICE CHAIR:
Shall act as our representative or liaison between FCYPAA and the
General Service Office, our local Intergroup, Hospitals and
Institutions, and PI/CPC. Obtain letters of support from the Area and
local Districts. Shall report all Area and District events to the
committee. Suggested sobriety is one year with knowledge ofthe 12
Traditions and a willingness to learn the 12 Concepts for World Service.
XIV. CO-SERVICE CHAIR:
Shall act as an alternate representative when the Service chair cannot
attend. Shall accept and perform full duties of the Service chair in
his or her absence. Shall automatically assume chair position if left
vacant. Will work closely with Service chair to ensure tasks are
completed. Suggested sobriety is one year witha knowledge of the 12
Traditions and a willingness to learn the 12 Concepts for World Service. Canhave multiple co-chairs.
XV. BY-LAWS CHAIR:
Shall be responsible for knowing procedures and aiding in efficient
conduct of participants during business meeting in accordance with the
FCYPAA By-Laws; organize sub-committee meetings when By-Law amendments
are requested by any FCYPAA member; and have a copy of the current By-
Laws at every FCYPAA business meeting. Suggested sobriety is 1 year with
aknowledge of the 12 traditions and a willingness to learn the 12 concepts for WorldService.
XVI. CO-BY-LAWS CHAIR:
Shall work closely with the By-Laws chair and attend sub-committee
meetings. In the absence of the By-Laws chair, shall accept the duties
of the By-Laws chair. Shall automatically assume chair position if
left vacant. Suggested sobriety is 6 months with a knowledge of the 12traditions.
XVII. GRAPHICS CHAIR:
Shall design and produce printed or web-based FCYPAA materials that
require graphics, including, but not limited to event flyers.
Suggested sobriety: 6 months.
XVIII. CO-GRAPHICS CHAIR:
Shall work closely with the Graphics chair. In the absence of the
Graphics chair, shall accept the full duties thereof. Shall
automatically assume chair position is left vacant. Suggested sobriety: 3 months. Can have multiple co-chairs.
XIX. PROGRAM CHAIR:
Shall fulfill A.A. meeting obligations at FCYPAA events, which may
include finding speakers, readers, etc.; maintaining meeting formats
and timeliness; fulfills meeting Secretary position at Event meetings,
or finds someone else to do so. Suggested sobriety: 1 year.
XX. CO-PROGRAM CHAIR:
Shall assist program chair with responsibilities and shall accept full
responsibilities of Program chair when Program chair is absent. Shall
automatically assume chair position if left vacant. Suggested sobriety: 6 months. Can have multiple co-chairs.
XXI. PRAYER CHAIR:
To remind FCYPAA members of the primary element of our service work.
Responsible for opening and closing all committee meetings with a
prayer. In the event that personalities start to precede principles,
has full authority to stop committee meeting for prayer. Suggested
sobriety: 90 days.
XXII. CO-PRAYER CHAIR:
Shall accept and perform duties of prayer chair when absent, and will
research appropriate prayers to guide our committee in an inclusive,
never exclusive manner. Shall automatically assume chair position if
left vacant. Suggested sobriety: 30 days.
XXIII. LITERATURE CHAIR:
Act as the caretaker of AA literature and making sure it is available
at committee meetings and all events. Expanded functions include care
taking archive material, including documents, flyers, memorabilia of
all FCYPAA events and all events attended by FCYPAA operating as a
group or committee, most notably WACYPAA, ACYPAA, ICYPAA, as well as
other YPAA committee events around our state. Suggested sobriety: 3 months.
XIV. HOSPITALITY/COFFEE CHAIR:
Make arrangements and suggestions for FCYPAA events regarding
refreshments. Including, but not limited to soft drinks, bottled
water, coffee, cookies, cake, and entrees when needed. Regarding
coffee, responsibility to insure coffee is available at all times. If
coffee is not available, or there is no access to a coffee maker, will
make emergency run to nearest coffee house location for sustenance.
Responsibilities include procuring silverware, cups, plates, bowls,
etc. Will submit receipts or budget to treasurer prior to event.
Suggested sobriety: 6 months.
XXV. CO-HOSPITALITY/COFFEE CHAIR:
Will work closely with Hospitality chair in assessing and procuring
materials needed. When Hospitality chair is absent or not available,
Co-chair is designated to coordinate procuring supplies in timely and
fiscally responsible manner. Shall automatically assume chair position
if left vacant. Suggested sobriety: 3 months.
XXVI. UNITY CHAIR:
Is responsible for hosting activities and meeting to promote unity
amongst FCYPAA committee members. These activities can be anything
that brings members closer together and enhances the spiritual
atmosphere and sense of community within our committee. Suggested sobriety: 6 months.
XXVII. CO-UNITY CHAIR:
Will work closely with Unity chair in hosting activities that promote
unity within FCYPAA committee members. When Unity chair is absent or
unavailable, Co-Unity chair is automatically designated to coordinate
activities. Shall automatically assume chair position if left vacant.
Suggested sobriety: 3 months.
XXVIII. WEBSITE CHAIR:
Responsible for creation and maintenance of FCYPAA website upon
establishment. Duties include submitting ideas for updates and changes
to be voted upon by committee to ensure proper adherence to principles
embedded in our Traditions. Suggested sobriety: 6 months.
XXIX. CO-WEBSITE CHAIR:
Will work closely with the Website Chair in creating and maintaining the website. When the Website Chair is absent or unavailable, Co-Website Chair is automatically designated to all website responsibilities. Shall automatically assume chair position if left vacant. Suggested sobriety: 3 months.
XXX. ARCHIVES CHAIR:
Responsible for taking pictures at FCYPAA events and activities,
collecting pictures and flyers and compiling a scrapbook to present to
FCYPAA at the end of the committee term. Suggested sobriety: 3 months.
XXXI. SPECIAL NEEDS CHAIR:
Responsible for assisting AA members with their special needs at
FCYPAA meetings and events. Suggested sobriety: 30 days.
XXXII. COMMUNICATIONS CHAIR:
Shall distribute all “mass text” throughout FCYPAA members related to
FCYPAA events, sub committee meetings, outreaching events, inreach
meetings, business meetings, and all FCYPAA related messages. This
chair may not be used to distribute anything but AA related texts in
spirit of the traditions. Suggested sobriety: 3 months.
XXXIII. WACYPAA LIASION:
Liaison between FCYPAA and WACYPAA events. Shall bring all FCYPAA
events information to WACYPAA committee and all WACYPAA events
information to FCYPAA committee. Suggested sobriety: 1 year.
CONFERENCE BID POSITIONS
I. BID PACKAGE CHAIR:
Shall coordinate the completion, production, and transportation of
FCYPAA conference bid packages in accordance with the group conscience
and conference bidding requirements. This includes the creative orchestration of the skit. 1 year suggested sobriety.
II. CO-BID PACKAGE CHAIR:
Shall work closely with the Bid Package chair. In the absence of the
Bid Package chair, shall accept the duties of the Bid Package chair.
Shall assume chair position if left vacant. 6 months suggested
III. FACILITIES/SECURITY CHAIR:
During conference bid package preparation, shall obtain commitments
from at least two appropriate facilities large enough to accommodate
the entire conference. Responsibilities include contacting and
obtaining security company estimates for FCYPAA events and ACYPAA
conference bids to be voted on by FCYPAA. 1 year suggested sobriety.
A. When not operating as a bid-committee representative, Facilities
chair will also act as a liaison between FCYPAA and facility or group(to include YPAA) that we hold our business meetings at.
IV. CO-FACILITIES CHAIR:
Shall work closely with the Facilities chair. In the absence of the
Facilities chair, shall accept the duties of the chair. 6 months
suggested sobriety. Shall automatically assume chair position if left
FREQUENCY OF ELECTIONS:
I. Annual elections for FCYPAA committee positions shall be conducted
during the first regularly scheduled business meeting following the
II. No officer shall serve more than 1 consecutive term in the same
III. Nominations for available positions will be taken into account and voted on during the last business meeting of every month. Nominee must be an alcoholic and have attended at least two FCYPAA business meetings.
FCYPAA committee position elections shall be conducted using the
Third Legacy Procedure as outlined in the AA Service Manual.
- FCYPAA shall follow the 12 traditions and the 12 concepts for
- FCYPAA members shall not take any actions individually or
collectively without the consent of FCYPAA on behalf of FCYPAA.
- Funds spent in the spirit of FCYPAA for FCYPAA events and co-hosted events must be approved by the group and, if approved by the group, shall be reimbursed to committee members.
- All FCYPAA financial transactions shall be made through its bank
account at CitiBank. All reimbursements will be made by check from treasurer.
- FCYPAA shall maintain a PO Box for all correspondence. The treasurershall make sure that all the fees are paid on the post office box. Allcorrespondence shall be collected by the secretary.
- The post office box, bank accounts and FCYPAA material should not beused for anything other than FCYPAA business.
- Any amendments, deletions, or additions to the Bylaws shall be
discussed in new business and voted upon by a 2/3rds majority vote by members present
- In case of an emergency when a vote cannot be called, the chairpersonhas the right of decision in the spirit of FCYPAA and the AA Service Manual.
- Two committee members at every event must count and sign off on themonies collected before handing it over to the treasurer.
AGENDA SHALL FOLLOW THIS FORMAT:
Meeting Opening /Attendance
Approval of Minutes
Open positions recognized and filled
Announcements from the floor
The Secretary shall prepare minutes for each meeting, noting old
business, motions, actions and other important items.
Copies of minutes are to be made available to every FCYPAA member at
each meeting and upon request from any AA member.
Minutes are to be read, corrected as needed, and approved by majority
vote. Minority rights do not apply to this procedure.
The chairperson shall conduct the meeting in such a manner as to allow
the Secretary to take the most accurate notes possible. The group will
honor all requests for clarification from the Secretary.
All reports shall be concise and well prepared.
All reports shall be provided in writing to the Secretary by the end
of every regularly scheduled business meeting.
Any member, except the Chair, may make a motion by stating, “I make a
Motions must be seconded, discussed and voted upon. Automatically
following vote, minority opinion is voiced. If one of the majority
wishes to reconsider, a second vote must be taken.
Motions may be withdrawn or amended by the member making the motion
anytime prior to the vote, provided the member who seconded agrees.
In discussion of the motions, the member making the motion has the
right to speak first and last on that motion. The chair will always
ask for further discussion before giving the floor to the member who
made the motion to speak last.
If a second vote needs to be taken due to minority opinion, minority
rights no longer apply.
If any vote does not show substantial unanimity, the chair has the
right to entertain tabling the motion. If the motion is tabled it will
be the priority in “Old Business” at the next regularly scheduled
DISCUSSION OF MOTIONS
- Questions shall only be asked at the conclusion of any speaker’s remarks.
- The only member who may interrupt a speaker is the Chair.
- The Chair may only interrupt a speaker for these reasons:
- Speaking off topic
- Speaking too long
- Repeating the previous points at length
Any member may make a procedural motion at any appropriate break in
The chair will open discussion by asking, “Is there any discussion?”
The member making the motion has the right to speak first and last on
The Chair will call on members or guests who raise their hands to
The Chair will always ask for further discussion before giving the
floor back to the member who made the motion.
If at any time the Chair decides the discussion has escalated beyond
his/her ability to keep track of raised hands, the Co-chair will keep
a list of all the people wishing to speak and follow the list until
the Chair can keep track again.
Patience, Tolerance, Understanding, and Love are the “watchwords” so
discussions shall be concise, courteous and dignified.
At the conclusion of discussion, the Chair will ask the Secretary to
repeat the motion on the table and a vote will be taken.
Each FCYPAA member has one vote. The Chair of FCYPAA can only vote to
break ties. The Chair may not make motions. All officers must vote.
Abstention voting is permitted.
All decision must be reached by a discussion with an informed group
conscience and possible, substantial unanimity.
Automatically following a vote, minority opinions can be voiced. If
one of the majority wishes to reconsider his or her position after
minority opinions have been voiced, a second vote must be taken.
In the event a situation or condition is not covered here, the Chair
or any other member may suggest a method of proceeding that shall be
temporarily adopted for that specific meeting upon acceptance by a
majority of the members present.
The Chair of the meeting is responsible for being a guiding hand in
implemented these guidelines for procedure. Should a participant
persist on holding the floor, without adhering to the requirements of
these procedures or should a participant persist in interrupting or
otherwise disrupt the meeting, the Chair has a right to say, “Will you
please come to order.” If the discussion continues, the Chair should
declare the meeting adjourned.
The 12 Steps, 12 Traditions and 12 Concepts of World Service
precede all procedures covered here. It is not the intention of FCYPAA
to violate any tradition or AA principle.